RFID Shared Tool Cabinet

RFID Shared Tool Cabinet

The RFID Shared Tool Cabinet is a specialized tool management solution developed by HYVODA for “multi-user concurrent sharing, cross-department tool circulation, and efficient utilization of common tools” scenarios. Centered on UHF RFID automatic identification technology, it integrates a flexible storage structure (pegboard design) and intelligent permission management, realizing “unified storage, shared access, automatic tracking, and data-driven allocation” of tools.

This product addresses key pain points in traditional shared tool management, such as “disordered tool placement due to multi-user use”, “difficulty in tracing which user took a tool”, “low utilization rate of idle tools”, and “time-consuming manual inventory”. It supports centralized background management and multi-modal identity verification, allowing multiple users (from the same or different departments) to access shared tools on demand. It is an ideal choice for workshops, laboratories, small-to-medium manufacturing enterprises, and maintenance teams to optimize tool resource allocation and reduce redundant tool purchases.

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Features

  1. Pegboard Flexible Storage for Diverse Tool Types
    The inner walls of the cabinet are equipped with full-area pegboards (perforated metal panels) that support free installation of hooks, partitions, and tool holders. This design adapts to tools of different shapes and sizes—for example, small tools like screwdrivers and pliers can be hung on hooks, medium-sized tools like wrenches can be placed on partitions, and large tools like hammers can be fixed on dedicated holders. The flexible layout eliminates the problem of “one-size-fits-all” storage in traditional cabinets and improves space utilization by over 40%.
  2. Multi-User Concurrent Sharing & Refined Permission Management
    The cabinet supports simultaneous tool access by 2-3 users (via a single operation panel with fast verification) and adopts a “hierarchical shared permission” system. Permissions can be set based on user roles or departments:

 

  • General users: Can only retrieve and return common shared tools (e.g., standard wrenches) within the authorized time range (e.g., 8:00-18:00).
  • Administrators: Have access to all tools, including high-value shared tools (e.g., precision measuring instruments), and can modify user permissions, set tool borrowing periods, and view shared usage data.
    This ensures orderly sharing while preventing unauthorized access to high-value tools.

 

  1. RFID Dynamic Identification & Full-Process Tracking
    Each shared tool is bound to an exclusive UHF RFID tag (small in size, adaptable to various tool surfaces). When a user takes or returns a tool, the built-in RFID reader-writer module automatically identifies the tool’s information (name, specification, serial number) and the user’s identity, and records the operation time in real time. The system generates a “shared tool circulation log” that tracks which user took which tool, when it was taken, and when it was returned—solving the problem of “untraceable tool loss in shared scenarios”.
  2. Shared Data Statistics & Intelligent Allocation Suggestions
    The background management system automatically collects and analyzes shared tool usage data, including:

 

  • Tool usage frequency ranking: Identifies highly used tools (e.g., a certain type of screwdriver borrowed 50 times/month) and low-usage tools (e.g., a specialized wrench borrowed only 2 times/month).
  • User/department borrowing volume: Shows which department or user uses shared tools most frequently.
  • Borrowing duration analysis: Highlights tools with prolonged borrowing (e.g., a tool not returned for 7 days).
    Based on this data, the system provides intelligent suggestions—such as increasing the quantity of highly used tools and reallocating low-usage tools to departments with demand—helping enterprises optimize tool procurement and resource allocation.

 

  1. User-Friendly Design for Shared Scenarios

 

  • Transparent tempered glass door: Allows users to visually check the storage status of shared tools without opening the door, reducing unnecessary door openings and tool misplacement.
  • Soft LED lighting: The cabinet is equipped with a motion-sensing LED light strip that automatically turns on when the door is opened, ensuring clear visibility of tool positions even in dim environments (e.g., workshops with insufficient lighting).
  • Multilingual voice prompts: Supports English and Chinese voice guidance (e.g., “Tool borrowed successfully, return by 18:00 today” “Shared tool inventory is low, please inform the administrator”), guiding users to operate correctly and reducing operational errors.

 

  1. Stable Structure & Emergency Protection
    The cabinet body is made of 1.2-1.5mm thick cold-rolled steel plates with an electrostatic spray coating, providing resistance to corrosion, impact, and wear—suitable for high-frequency use in shared environments. It supports emergency door opening in case of power failure (equipped with a mechanical emergency key and a backup power interface). If the power is cut off, users or administrators can open the cabinet to retrieve urgently needed shared tools, avoiding production delays.

Applications

  1. Automotive Maintenance Workshops
    Suitable for 4S shops and auto repair centers, it is used to store shared maintenance tools (e.g., socket wrenches, diagnostic scanners). Multiple mechanics can borrow tools on demand, and the system tracks tool usage to avoid disputes over missing tools. Typical use case: A 4S shop reduces tool purchase costs by 30% by sharing high-value diagnostic tools across 5 maintenance groups.
  2. University and Vocational School Laboratories
    Applied in engineering, mechanical, and electronic laboratories, it stores shared experimental tools (e.g., oscilloscopes, soldering irons). Students and teachers can borrow tools after identity verification, and the system records usage to ensure timely return and reduce tool loss. Typical customer: Mechanical Engineering Laboratory of Tianjin University of Science and Technology.
  3. Small-to-Medium Manufacturing Enterprises
    For enterprises with multiple production lines or departments (e.g., electronic component factories), it stores shared common tools (e.g., pliers, screwdrivers). Cross-department tool sharing avoids redundant purchases (e.g., purchasing 1 set of shared tools instead of 3 sets for 3 departments), reducing enterprise costs.
  4. Facility Maintenance Teams
    Suitable for property management companies, industrial park maintenance teams, and building maintenance departments, it stores shared maintenance tools (e.g., electric drills, pipe wrenches). Maintenance personnel from different shifts can borrow tools on demand, and the system’s overdue warning ensures tools are returned in time for the next shift.
  5. Maker Spaces and Innovation Centers
    Used in maker spaces and corporate innovation labs, it stores shared prototyping tools (e.g., 3D printing accessories, hand drills). Multiple creators can access tools flexibly, and the system’s usage data helps managers adjust tool types based on innovation needs.

Specifications

Specification Category Detailed Specifications
Basic Specifications Cabinet Size: 1100mm (W) × 560mm (D) × 2000mm (H) (customizable)
Storage Structure: Full-area pegboard (material: 1.2mm thick galvanized steel); compatible with standard hooks, partitions, and tool holders
Cabinet Material: Cold-rolled steel plate (1.2-1.5mm thick); surface electrostatic spray coating (color options: industrial gray, white, blue)
Door Design: Single tempered glass door (5mm thick); equipped with an electronic lock (fail-safe design for power failure, automatically unlocked when power is off)
Core RFID Specifications Identification Technology: UHF RFID reader-writer module (built-in top of the cabinet)
Identification Frequency: 860-960MHz
Identification Distance: 0.3-1.6m (for tools with RFID tags, no metal obstruction)
Identification Accuracy: ≥99.5% (for tools within the identification range)
Supported Tag Types: EPC Gen2, ISO 18000-6C (small-sized tags for tools, waterproof and anti-fall)
Login & Network Login Methods: Face recognition (recognition rate ≥99%), fingerprint/vein recognition (false rejection rate ≤0.01%), IC card recognition (supports M1 cards and employee ID cards)
Network Connection: Supports LAN (Ethernet/WiFi) and WAN (4G/5G optional); data synchronization delay ≤2s
Data Storage: Local cache (stores 3 months of shared operation records) + cloud storage (unlimited storage duration for authorized users)
System & Functions Operating System: Android 11.0 (industrial computer with 10.1-inch touchscreen)
Background Management: Web-based platform (compatible with Windows/Linux); supports shared tool inventory query, usage data analysis, and permission management
Report Export: Supports Excel/PDF format export of “shared tool borrowing records”, “usage frequency reports”, and “overdue warning logs”
Voice Prompt: Multilingual (English/Chinese) voice module; volume adjustable (0-10 levels)
Environment & Power Supply Operating Temperature: -10℃-50℃
Relative Humidity: 20%-85% (no condensation)
Power Supply: AC 220V±10%, 50Hz
Power Consumption: Standby power ≤8W; working power ≤25W
Emergency Power: Supports external UPS (optional, battery life ≥4 hours for basic functions)
Certification & Item Number Certification: ISO 9001 Quality Management System Certification, National Furniture Product Safety Inspection Certification
Item Number: Standard model (JBT-RFID-S001); customizable item number for special versions

Advantages

Comparison Dimension RFID Shared Tool Cabinet Traditional Shared Tool Management (Common Iron Cabinet + Paper Registration)
Storage Orderliness Pegboard flexible storage; tools are classified and fixed, no disorder due to multi-user use Disordered placement; tools are easily misplaced or mixed after multi-user access, increasing search time
Traceability RFID automatic tracking; full-process log of tool borrowing/returning, traceable to specific users Paper registration only; records are easily lost or tampered with; lost tools cannot be traced
User Efficiency Visual door + fast identity verification; tool retrieval time reduced to 20 seconds/user No visual storage + manual registration; tool retrieval takes 5-10 minutes/user (including searching and filling out forms)
Resource Utilization Data-driven allocation suggestions; high utilization of shared tools, reduced redundant purchases No usage data; over-purchase of highly used tools and idleness of low-usage tools are common
Permission Control Hierarchical shared permissions; prevent unauthorized access to high-value tools No permission control; anyone can access any tool, leading to misuse or loss of high-value tools

Service

  1. Customized Flexible Storage Design
    Supports personalized customization of the pegboard storage system and cabinet structure:

 

  • Pegboard layout customization: Adjust the density of pegboard holes and the number of hooks/partitions according to the types and quantities of shared tools (e.g., more hooks for small tools, more partitions for medium-sized tools).
  • Cabinet size customization: Modify the cabinet’s width, depth, and height (e.g., widen to 1200mm for more shared tools, deepen to 550mm for larger tools) to fit the installation space.
  • Additional function customization: Add a tool status indicator light (green for available, red for borrowed) on the pegboard to further improve shared tool visibility.

 

  1. Full-Lifecycle After-Sales Support

 

  • On-Site Installation & Configuration: Professional technicians conduct on-site installation, install and adjust pegboard accessories (hooks, partitions), calibrate RFID identification accuracy, and set initial shared permissions (e.g., user roles, borrowing time limits) to ensure the cabinet is ready for use.
  • Emergency Response: Commits to “1-hour response to requests and 24-hour technical support”. For shared scenario-specific issues (e.g., RFID tag detachment from tools, permission setting errors), after-sales engineers provide remote guidance or on-site troubleshooting.
  • Warranty: 1-year warranty for the entire cabinet, 2-year warranty for core components (RFID module, industrial computer, and pegboard structure), with free replacement of faulty parts within the warranty period.

 

  1. Shared Data & Training Services

 

  • Data Management & Integration: Provides API interfaces to support integration with enterprise OA or HR systems. For example, user identity data (e.g., employee ID, department) can be synchronized from the HR system to the cabinet’s permission management module, avoiding repeated user registration.
  • Operation Training: Offers targeted training for administrators and end-users:
    • For administrators: Training on shared permission setting, usage data analysis, and inventory management.
    • For end-users: Training on tool borrowing/returning operations, identity verification methods, and emergency handling (e.g., how to report a tool malfunction).

 

  1. Long-Term Operation & Maintenance
    Regularly provides system upgrades (e.g., adding shared tool reservation functions, optimizing data analysis algorithms) and conducts quarterly on-site inspections. Key inspection items include:

 

  • Wear status of pegboard hooks and partitions (to prevent tool falling).
  • Stability of the RFID identification system (to ensure accurate tracking of shared tools).
  • Integrity of RFID tags on tools (to replace damaged tags in a timely manner).

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