RFID Intelligent Tool Cabinet

RFID Intelligent Tool Cabinet

The RFID Intelligent Tool Cabinet is a core product developed by HYVODA to address pain points in industrial tool management, such as cumbersome inventory checks, difficult traceability, and frequent cases of incorrect retrieval or failure to return tools. Centered on UHF RFID automatic identification technology, it integrates the Internet of Things (IoT) and big data technologies to realize intelligent full-process management of tools, covering “storage/retrieval – inventory – traceability – maintenance”.

The product supports a computer-based centralized control management background and multi-modal identity verification, and can automatically record tool circulation data. It solves problems in traditional tool management, including low efficiency of manual registration, error-prone inventory statistics, and difficulty in tracking lost tools. Suitable for centralized management of tools from small-to-medium batches to large batches, it is a core equipment for industrial enterprises to achieve refined management of tool assets.

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Features

  • RFID Dynamic Identification for “Inventory Check Upon Door Closure”
    Equipped with a UHF RFID reader-writer module, tools are bound to exclusive RFID tags. When tools are stored or retrieved, the system automatically identifies tool information (e.g., tool name, specification, user). Once the cabinet door is closed, the system immediately completes inventory counting without manual verification of each item. This completely replaces the traditional “paper registration + manual inventory” model and significantly reduces inventory time.
  • Multi-Modal Identity Verification for Precise Permission Control
    Equipped with an Android industrial computer, it supports three mainstream login methods: face recognition, fingerprint/vein recognition, and IC card recognition, which can be flexibly selected according to scenario needs (e.g., IC cards for quick login in workshop scenarios, and vein recognition for high-security access in confidential scenarios). It also supports refined “one-person-one-permission” allocation, allowing specific personnel to only access designated tools (e.g., maintenance teams can only retrieve maintenance tools), preventing incorrect retrieval or misuse of tools.
  • Full-Lifecycle Management with Traceable Data
    The system records full-process data of tools, including “storage – retrieval – return – loss reporting – damage reporting – scrapping”, covering information such as operator, operation time, and tool status, and generates electronic ledgers. It supports traceability queries by tool number, retrieval date, or personnel, enabling quick location of tool whereabouts and solving the pain point of “inability to trace lost tools”.
  • Intelligent Early Warning and Data Visualization for Efficient Management
    It features a dual early warning mechanism: first, “overdue return warning” – when tools are not returned beyond the deadline, the system automatically sends reminders to administrators (e.g., SMS, background pop-ups); second, “inventory warning” – when tool inventory falls below the preset safety threshold (e.g., only 2 wrenches of a certain type remain), a restock alert is triggered. Additionally, it supports statistical analysis of operation data and can export reports such as “tool usage frequency ranking” and “monthly total retrieval volume”, assisting managers in optimizing tool procurement and storage layout.
  • User-Friendly Design with Zero Learning Curve
    Adopting a transparent tempered glass door design, the storage status of tools is clear at a glance, allowing inventory confirmation without opening the door. The system supports Chinese and English voice prompts (e.g., “Retrieval successful, please take the tool” “Inventory insufficient, please restock promptly”), enabling new users to operate proficiently without training. The cabinet is equipped with soft LED lights that automatically turn on when the door is opened, ensuring clear tool visibility even in dim workshop environments.
  • Emergency Support and Stable Design
    It supports emergency door opening in case of power failure (equipped with a mechanical emergency key and backup power interface), allowing quick tool retrieval during sudden power outages without affecting production progress. The cabinet is made of cold-rolled steel plates with an electrostatic spray coating on the surface, providing corrosion and impact resistance. It is suitable for industrial environments with high dust and oil pollution in workshops, with a service life of over 8 years.

Applications

  • Power Industry
    Suitable for enterprises such as State Grid and China Southern Power Grid, it is used to store power safety tools (e.g., insulating gloves, electroscopes, grounding wires). RFID identification ensures real-time tool presence, and optional temperature and humidity control modules protect the insulation performance of tools. Typical customer: State Grid Ningbo Power Supply Company.
  • Automotive Manufacturing and Parts Industry
    Suitable for vehicle manufacturers (e.g., SAIC Volkswagen, Geely Automobile) and parts enterprises, it stores maintenance tools and testing instruments (e.g., torque wrenches, oscilloscopes). It supports tool permission allocation by production line to prevent cross-line misuse. Typical customer: SAIC Volkswagen Ningbo Factory.
  • Aerospace and High-End Manufacturing
    Suitable for aircraft engine maintenance and aerospace parts production scenarios, it stores high-precision tools (e.g., micro screwdrivers, measuring tools). RFID accurately identifies tool information, preventing loss or mixing of precision tools and ensuring production accuracy.
  • Rail Transit Industry
    Suitable for CRRC and subway operating companies, it stores train maintenance tools (e.g., track detectors, wrench sets) and supports tool management in mobile operation scenarios (can be used with RFID tool carts). Typical customer: CRRC Zhuzhou Electric Locomotive Co., Ltd.
  • Universities and Scientific Research Laboratories
    Suitable for engineering laboratories of universities (e.g., Zhejiang University, Tianjin University of Science and Technology), it stores experimental tools and small equipment. Permission control ensures students only retrieve tools required for courses, preventing loss of experimental equipment. Typical customer: Laboratory of Mechanical Engineering, Zhejiang University.

Advantages

Comparison Dimension RFID Intelligent Tool Cabinet Traditional Tool Management (Iron Cabinet + Paper Registration)
Management Efficiency Inventory efficiency increased by over 90% (inventory completed upon door closure, no manual verification); retrieval time reduced to 30 seconds per time (only identity verification + tool retrieval required) Inventory takes 1-2 hours per time (manual counting of each item); retrieval takes 30 minutes per time (form filling + approval + tool searching)
Traceability Full-process data traceable, supporting multi-dimensional queries by tool/personnel/time; lost tools can be located within 10 minutes Relies solely on paper records, which are prone to loss or tampering; lost tools cannot be traced
Security Multi-modal identity verification + refined permission control; unauthorized personnel cannot access tools; system logs record all operations, enabling traceability of abnormal operations No permission control; anyone can access tools freely; no operation records, making it impossible to hold responsible parties accountable for lost tools
User Experience Transparent door for visibility, voice prompts, LED lighting, and easy operation; supports remote monitoring via computer without on-site supervision Requires on-site personnel for registration; tool storage status is not intuitive, leading to time-consuming tool searching
Scalability Supports seamless integration with enterprise ERP and MES systems (e.g., synchronizing tool retrieval data to production management systems); customizable number and size of compartments No scalability; cannot integrate with other systems; fixed cabinet size, unable to adapt to tool changes

pecifications

Specification Category Detailed Specifications
Basic Specifications Cabinet Size: 1100mm (W) × 500mm (D) × 1950mm (H) (customizable)
Number of Compartments: 10-30 (optional; single compartment size: 320mm × 460mm × 250mm, customizable)
Cabinet Material: Cold-rolled steel plate (thickness: 1.2-1.5mm) with electrostatic spray coating (color options: industrial gray, off-white)
Door Design: Transparent tempered glass door (thickness: 5mm) with electronic lock (automatically unlocked in case of power failure)
Core RFID Specifications Identification Technology: UHF RFID
Identification Frequency: 860-960MHz
Identification Distance: 0.3-1.5m (for regular tool tags)
Identification Accuracy: ≥99.5% (in scenarios without metal obstruction)
Supported Tag Types: EPC Gen2, ISO 18000-6C standard tags
Login and Network Login Methods: Face recognition (recognition rate ≥99%), fingerprint/vein recognition (false rejection rate ≤0.01%), IC card recognition (supports M1 cards)
Network Connection: Supports wide area network (4G/5G optional) and local area network (Ethernet/WiFi)
Data Storage: Local cache + cloud storage (supports offline caching, with automatic synchronization after reconnection to the network)
System and Functions Operating System: Android 11.0 (industrial computer)
Background Management: Supports Windows/Linux systems, accessible via web (compatible with Chrome and Edge browsers)
Report Export: Supports Excel/PDF formats; exportable reports include “retrieval records, inventory statistics, warning logs”, etc.
Voice Prompt: Supports Chinese-English switching, adjustable volume (0-10 levels)
Environment and Power Supply Operating Temperature: -10℃-50℃ (adaptable to high and low temperature environments in workshops)
Relative Humidity: 20%-85% (no condensation)
Power Supply: AC 220V±10%, 50Hz
Power Consumption: Standby power consumption ≤10W, working power consumption ≤30W
Emergency Power Supply: Supports external UPS (optional, battery life ≥4 hours)
Certification and Item Number Certification: ISO 9001 Quality Management System Certification, National Furniture Product Quality Inspection Certification
Item Number: JBT-GJ001 (standard model); item numbers for customized models can be formulated on demand

Service

  • Customized Development Services
    Supports full-dimensional customization of “hardware + software”: For hardware, cabinet size (e.g., widened to 1500mm for large tools), number of compartments (10-60 optional), and material (e.g., 304 stainless steel for food/medical scenarios) can be customized; for software, data report dimensions (e.g., retrieval data statistics by department) and interface integration (e.g., integration with enterprise OA systems) can be customized to meet personalized management needs.
  • Full-Lifecycle After-Sales Support

 

  • Installation and Commissioning: Provides on-site installation services, debugs RFID identification accuracy and system connection stability on-site, ensuring the equipment is ready for use once powered on;
  • Emergency Response: Commits to “responding to requests within 1 hour and providing solutions within 24 hours”. In case of issues such as inability to open the door due to power failure or RFID identification failure, after-sales engineers can provide remote guidance or on-site maintenance;
  • Warranty Period: 1-year warranty for the entire machine, 2-year warranty for core components (RFID module, industrial computer), and free replacement of faulty components within the warranty period.

 

  • Data and Training Services

 

  • Data Integration: Provides API interfaces to support seamless integration with third-party systems such as enterprise ERP, MES, and HIS, realizing real-time data synchronization (e.g., synchronizing tool retrieval data to production management systems);
  • Operation Training: Offers free training (online or offline optional) for administrators and front-line operators, covering background system operation, RFID tag binding, and emergency door opening procedures, ensuring proficient use.

 

  • Long-Term Operation and Maintenance Support
    Regularly provides system upgrade services (e.g., adding report functions, optimizing early warning mechanisms) and offers lifelong technical consultation. For bulk purchase customers, exclusive operation and maintenance files can be established, with regular on-site inspections (once per quarter) to proactively identify equipment hidden dangers.

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